What permit tracking does
On jobs that need one, SideWRK keeps the permit number and the inspection status right on the job, next to the work and the photos. So when a customer, an inspector, or you six months later needs to know what was pulled and whether it passed, it’s there — not on a slip of paper in the truck.
The permit fee is money you fronted, so it gets billed like it. Add it as its own line the customer sees, separate from your labor — a clean pass-through that shows exactly what the permit cost. No eating the fee, no hiding it inside your rate.
What you can use it for
Log the permit number on the job
Keep the permit number attached to the job it belongs to, so it’s on the estimate, the invoice, and the record — not lost in a text thread.
Track the inspection through to sign-off
Note whether the inspection is scheduled, passed, or needs a re-check, so you always know where a job stands with the AHJ.
Bill the permit fee as its own line
Pass the permit cost through as a separate line the customer sees, so you’re reimbursed for what you fronted and nothing looks padded.
Keep a documented permit history
Every permit and sign-off stays on the job, giving you a record to show if a customer, a buyer, or an inspector ever asks.
How to track a permit and its fee
- 1
Add the permit to the job
On a job that needs one, record the permit number so it lives with the work, the photos, and the approval.
- 2
Bill the fee as its own line
Add the permit fee as a separate pass-through line on the estimate, so the customer sees exactly what it cost.
- 3
Note the inspection status
Mark the inspection as scheduled, passed, or needing a re-check, and keep it updated as the job moves.
- 4
Show it on the documents
The permit number rides on the estimate and invoice alongside your license number and business details.
- 5
Keep the record
Everything stays attached to the job, so the permit history is documented and easy to pull up later.
Why permits belong on the record
Permit fees you absorb are profit you gave away, and permits you can’t account for are a problem waiting to happen. Billing the fee as its own line gets you paid back for what you fronted, and keeping the number and the inspection status on the job means you’re never scrambling to prove what was pulled and whether it passed.
SideWRK gives you the tools to document permits and inspections thoroughly — it doesn’t pull permits for you, and it doesn’t determine or guarantee compliance with any building-code, permit, or licensing requirement. Which permits your work needs, and meeting the rules of your local authority, is your responsibility. See the paper trail for how your license and permit number print on every document.
Permits & inspections — common questions
Can I bill the permit fee separately?
Yes. Add the permit fee as its own line on the estimate, separate from your labor, so it’s a clean pass-through the customer sees and you’re reimbursed for what you fronted.
Does SideWRK pull the permit for me?
No. SideWRK is a documentation and record-keeping tool — it keeps the permit number and inspection status on the job, but pulling the permit and meeting your local requirements is up to you.
Where does the permit number show?
It stays on the job and prints on the estimate and invoice alongside your business details and license number, so it’s easy to reference and hand off.
Can I track whether the inspection passed?
Yes. Mark the inspection as scheduled, passed, or needing a re-check and keep it updated, so you always know where the job stands.